2024 AGM MAILING AND VOTING PROCESS UPDATE
Due to the ongoing Canadian postal strike, it is possible that HAWKEYE’s meeting materials including its Notice of Meeting, Information Circular, Proxy and VIF voting forms and Return Card (the “Meeting Materials) will not be delivered to our Shareholders prior to the Company’s upcoming annual general meeting (the “AGM”) to be held on December 24, 2024 at 8:30 p.m. (Vancouver Time). Under the CSA Coordinated Blanket Order 51-931 the Company must mail the Meeting Materials no later than the third day after the date on which the postal strike ends and regular postal service in Canada resumes, unless: 1) regular postal service in Canada does not resume at least seven days before the date of the AGM being December 16, 2024 (the “Mailing Cut-Off Date”) or, 2) in respect of a particular registered holder or beneficial owner, the reporting issuer has delivered the proxy-related materials to that holder or owner by other means. If the Canada Post strike extends beyond the Mailing Cut-Off Date the Company does not intend to mail the Meeting Materials to its Registered shareholders and NOBO holders.
Furthermore, if the strike continues and does not end by the Mailing Cut-Off Date or prior to it, Shareholders may vote their shares before the Meeting Cut-Off Date (see below) as follows:
- Registered shareholders may submit their votes by a form of Proxy and NOBO holders through a VIF (Voting Instruction Form) by completing the form of Proxy and VIF available on HAWKEYE’s website herein (tab 2 above – AGM Meeting Material) and/or via the Company’s SEDAR+ profile at sedarplus.ca and sending the completed Proxy and/or VIF to Computershare by email at service@computershare.com. The Proxy and VIF must be sent to Computershare prior to the meeting cut-off date, December 20, 2024, before 8:30 am Pacific Standard Time (the “Meeting Cut-Off Date).
- Shareholders who require assistance submitting their votes by Form of Proxy or by a VIF may contact Computershare toll-free between the hours of 8:30 AM and 8:00 PM EST at 1-800-564-6253 or by email at service@computershare.com.
- Registered shareholders and NOBO holders can also obtain a 15-digit Proxy and VIF control number from Computershare through the abovementioned toll-free number and email address so you can cast your vote for the upcoming AGM by telephone and/or the internet. Proxy holders can call 1-866-732-8683 and NOBO holders voting by VIF can call 1-866-734-8683 to vote your shares by telephone or go to investorvote.com to vote your shares via the internet.
- If you hold shares through an intermediary such as a brokerage firm, you can also contact your intermediary directly to request a copy of HAWKEYE’s Meeting Materials and instructions for voting.
- HAWKEYE’s Shareholders can also view, download and print copies of the Company’s 2024 AGM Notice of Meeting, Information Circular, Form of Proxy, VIF and Return Card directly from HAWKEYE’s website herein (Tab 2 – AGM Meeting Material), above.
- Shareholders may also contact myself, Greg Neeld, at (604) 908-8511 or through the message link on HAWKEYE’s website at message@hawkeyegold.com and I will be more than happy to assist you in any way to make sure your vote is cast at the AGM.
HAWKEYE has satisfied all the conditions to rely on, and is relying on, the exemption from the requirement to send proxy related materials to its Shareholders in the CSA Coordinated Blanket Order 51-931.
I hope to see you at the AGM but if not, please cast your vote through any of the methods mentioned above.
I would like to take this opportunity to wish all our Shareholders and potential shareholders a Very Merry Christmas and a Safe and Joyous Holiday Season.
HAWKEYE GOLD & DIAMOND INC.
Greg Neeld
President and CEO